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Marketing Communications and Administrative Coordinator

The Marketing Communications and Administrative Coordinator is a dynamic role that combines responsibilities in both marketing communications and administrative support. This position assists with executing marketing campaigns, managing communications efforts, and providing administrative support to ensure smooth day-to-day operations. The ideal candidate is organized, detail-oriented, and a strong communicator capable of managing multiple projects simultaneously.

DUTIES & RESPONSIBILITIES:

• Marketing Communications:
  • Create, edit, and manage compelling content for marketing campaigns, websites, social media, email newsletters, PowerPoints and other communication platforms.
  • Ensure that all marketing communications are aligned with the brand’s guidelines and messaging standards.
  • Collaborate with internal teams to develop marketing materials that are cohesive voice across all communications platforms.
  • Assist in the creation and proofing of press releases, articles, and other media materials to promote the company’s products, services, and achievements.
  • Assist with the planning and promotion of company events, including trade shows, conferences and community events.
  • Maintain marketing image library and update photography and images as needed.
  • Track event participation and collect feedback for future improvement.
  • Help manage event logistics, coordinate with vendors, and ensure promotional materials are prepared.
  • Develop and manage social media content calendars.
• Administrative Support:
  • Provide administrative support, including scheduling meetings, managing calendars, and coordinating client events, meetings and appointments.
  • Assist with the preparation of presentations for prospective clients, internal and external meetings, and technical seminars.
  • Work with business development and leadership teams to monitor opportunities and update statuses in CRM tool.
  • Update and maintain prospective and existing client data on a regular basis from various channels.
  • Schedule regular follow-ups with internal team members for progress updates.
  • Write and distribute agenda, proposals, quotes and other documents for internal/external meetings.
  • Provide general support to Executive/Leadership team as needed.

KNOWLEDGE AND SKILLS:

• Strong organizational and multitasking skills with the ability to prioritize tasks in a fast-paced environment.
  Excellent verbal and written communication skills.
  Proficiency with Microsoft Office Suite
  Experience with graphic design tools, social media platforms, content management systems (CMS), and email marketing tools.
  Must be flexible with work hours and open to potential overnight travel as needed.

EDUCATION AND WORK EXPERIENCE:

• Bachelor’s degree in business, communications, marketing, agribusiness or a related field.
• 1-3 years of experience in operations, communications, or a coordinator or administrative support role.
• Prior experience in marketing, communications, or public relations preferred.

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